Administrative Executive

Job Description

We are hiring for Admin executive

Experience: 3-5 years of experience in handling administration job

Education: Any Bachelor degree

Bangalore

Immediate Joiner

Printing & Stationery.

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• Taking care requests related to Visiting Cards/ID cards etc.,
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• Managing the stock of Letter heads /Envelops etc.
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• Managing stationery stocks & preparing monthly requirements.
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Vendor Management:

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• Communication with vendors related to their service issues.
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• Talking to vendors for arranging Invoices related to various services
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• Arranging Quotations for admin related requirements
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• Checking and processing of Invoices by making necessary entries.
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• Preparing rate contract letters
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• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
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• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.
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General Admin.

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• Booking of hotel accommodation for guests
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• Arranging transportation for guests.
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• Communication with guests & sr. management.
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• Processing of all he admin invoice in Tool
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• Workstation Allocation for new hires
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• Assigning Cupboard and Drawers
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• Preparing necessary documents for Mobile/Data card Connection based on approvals
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• Managing and updating Workstation database
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• Handling employees requests related to vehicles for inter office movement
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• Handling shuttle between Silk board Metro & Office.
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• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
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• Parking space management.
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• Managing day to day activities.
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• Handling corporate tie-ups with all-star category hotels.
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• Company vehicle management.
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• Coordination with local Police/Authorities for routine checkup in the facility area.
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• Front office & Guests Management:
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• Visitors Management.
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• Handling Insurance for employees as well as vehicles.
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