Senior Accounts Payable Accountant

Job Description

Role Overview

A leading global organization is seeking a Senior Accounts Payable Accountant to join its Finance & Accounting team. Reporting to the Accounts Payable Manager, this role is responsible for accurate, timely end-to-end processing of vendor bills across multiple subsidiaries — in compliance with company policies and internal controls.

This is a great opportunity for a detail-oriented AP professional who thrives in a fast-paced, multi-entity environment and enjoys contributing to process improvement alongside day-to-day operational excellence.

What You’ll Do

Vendor Invoice Processing

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• Review, enter, and upload vendor bills accurately and on time with supporting documentation, ensuring proper GL coding per company accounting policies and internal controls
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• Process vendor expenses qualifying as out-of-pocket pass-through charges, including electronic approval documentation and confirmation of billable project charge codes per customer contractual terms
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• Maintain organized, paperless vendor files and electronic backup records for all assigned vendor accounts
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Payment & Approval Workflow

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• Follow up with internal bill approvers to ensure invoice approvals align with defined metrics and vendor payment terms
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• Issue vendor payments in compliance with company payment policies and cash flow schedules
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• Perform vendor statement reconciliations and proactively resolve discrepancies through vendor and internal communications
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Month-End Close

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• Execute month-end close procedures including review and analysis of GL accounts, preparation of accruals, and payment reconciliations
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• Request outstanding vendor bills and monthly statements from external vendors to ensure completeness
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Stakeholder & Vendor Management

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• Respond promptly to vendor and internal requests, investigate discrepancies, and coordinate resolution with cross-functional teams including project managers
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• Supply supporting documentation of pass-through charges for client inquiries, including preparing reconciliations to facilitate timely resolution
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Process Improvement & Compliance

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• Identify and implement process and system efficiencies; support system implementations and periodic upgrade testing
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• Assist with preparation of 1099 forms and other applicable tax requirements
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• Participate in special projects, prepare ad-hoc analyses, and complete additional assignments as requested
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What You’ll Bring

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• Associate or Bachelor’s degree in Accounting, Finance, or a related business discipline; Accounting degree strongly preferred
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• Alternatively, a minimum of 8+ years of progressive accounts payable experience in a global company
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• Minimum 3 years in dedicated accounts payable processing — including vendor bill entry, GL coding, and reconciliation
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• Hands-on ERP experience (NetSuite preferred; SAP, Oracle, or MS Dynamics considered); comfort with extracting and formatting ERP data exports
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• Understanding of multi-entity accounting environments, GL structure, inter-company transactions, and expense coding
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• Intermediate-to-advanced Microsoft Excel — including XLookup, SUMIF, Text-to-Columns, sorting, filtering, Concatenate; Pivot Tables a strong plus
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• Proficiency in Microsoft Outlook and the broader Office 365 suite; ability to manage large datasets and identify patterns
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• Exceptional attention to detail with a track record of accuracy, timeliness, and completeness under strict deadlines
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• Strong written and verbal communication skills — able to convey progress, flag setbacks, and coordinate across geographies and time zones
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• Diplomatic and professional approach to navigating obstacles with external vendors, customers, and internal stakeholders
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• Proven ability to thrive in a fast-paced, virtual team environment; adaptable to evolving processes and priorities
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• Comfort leveraging approved AI tools to drive productivity and quality, while maintaining accountability for outputs.
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Preferred Qualifications

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• Experience in the software/SaaS or pharmaceutical industry, especially within a GCC, Shared Services Center, or multi-entity finance environment
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• NetSuite ERP knowledge (significant advantage); SAP familiarity also valued
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• Demonstrated experience with data extraction, report formatting, and paperless record management
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Please note that this is a confidential search. We kindly ask that all candidates keep details of this opportunity and any related conversations private throughout the recruitment process.